Welcome

Postion Duties and Responsibilities

Oversee the activities and performance of the finance and accounting department to support the operations of the company.+

Manage internal and external personnel to support the goals of the finance and accounting department, including conducting 1:1 meetings.

Ensure that the Company has adequate internal controls to prevent fraud.

Develop and maintain policies and procedures for the accounting department that support timely and accurate completion of its responsibilities.

Collaborate with the executive leadership team to achieve shared goals.

Ensure financial data is clear and actionable and supports decision making throughout the company.

Perform the duties of the position in alignment with the Company’s mission and core values and ensure that others in the department are doing so as well.

Software and Technology

Ensure that QuickBooks Online or any successor system is utilized efficiently to provide an accurate picture of the financial performance of the company.

General Ledger

Ensure that the general ledger is maintained such the accounting, reporting, and taxes are reported timely and accurately.

Maintain and enforce year- and month-end reporting processes to close periods in a timely manner.

Ensure that the general ledger supports the accurate reporting of financial data to support the financial planning and analysis function.

Cash Flow Monitoring

Develop and monitor cash flow reporting, ensuring the company has enough liquidity to meet its current and long-term cash requirements.

Ensure vendors and suppliers are being paid in accordance with terms, taking advantage of discounts as appropriate.

Ensure accounts receivable are collected either at completion of service or within agreed-upon terms. Review outstanding accounts at least monthly and facilitate resolution.

Payroll

Oversee the weekly payroll process, acting as liaison between HR and accounting / finance.

Ensure that ADP or any successor platform is configured correctly to properly allocate labor costs to departments.

Serve as backup to the employees primarily responsible for processing payroll, and maintain the ability to step into any part of the process if necessary.

Help resolve specific employee questions on pay when necessary.

Banking and Credit

Manage relationships with banks and lenders; ensuring ongoing good relations and ensuring access to banking and credit products necessary to the company’s liquidity.

Ensure compliance with laws, credit agreements, and other regulations.

Financial Reporting, Planning, and Analysis

Develop, maintain, and prepare monthly, quarterly and annual reports of financial condition, ensuring that information is relevant, timely, and accurate.

Develop and monitor Key Performance Indicators (KPIs) to quantify the Company’s performance over time for specific objectives.

Monitor job-level financial performance, specifically gross margin, and help ensure that labor and material costs are allocated to the appropriate jobs.

Review financial results of the company with the owners, executive leadership team, and department managers on a monthly basis.

Prepare the annual budget, conferring with company leadership, department leadership, and using benchmarking

Strategic Management Responisbilities

Participate in meetings of the executive leadership team, bringing the perspective of the finance and accounting function and ensuring that matters which are discussed are feasible financially.

Participate in departmental meetings as appropriate, explaining the company’s financial objectives to the department managers, technicians, and staff and gathering information from customer-facing employees to refine finance and accounting processes.

Present financial information at company-wide events as appropriate, summarizing financial performance and discussing regional and industry trends.

Other Key Responsibilities

Review purchasing patterns and assist in implementing policies to manage spend.

Review vendor-level spend and participate in vendor selection.

Assist the owners and the external accountant in ensuring profits and losses are reported to properly facilitate the preparation of the S-Corporation’s tax returns.

Review property and casualty insurance spend, including the captive, and help implement policies to manage losses.

Type

Full Time

Experience Requirements (Years)

7-10

Work Model

On Site

Seniority Level

Director

Location

Buffalo, NY, USA